North Plains Public Library Library Board Meetings 2002-03, April 16, 2003 Minutes Place: Jessie Mays Community Center Time: 7:00 pm

1. Call to Order

2. Flag Salute

3. Roll Call
All board members present: Chair, Craig Edwards; Vice-Chair, Cindi Hirst; George Flanagan; Janet Ford; Christine Lantz; Library Director, Cynthia Peterson

4. Appearance of Interested Citizens
None present.

5. Budget recommendation discussion: guest Don Otterman, City Manager
The City will insure up to 10 volunteers that work 16 hours a week in the library.
The board asked about proposing a library levy to include those taxpayers in unincorporated areas. Don informed the board that levy authority is only within city limits. There will be a police levy to fund 1 patrol officer on the November 2004 ballot. The board agreed that the library would not ask residents for library monies in November 2004. The next possiblity would be November 2006, since that vote is not subject to a double-majority. Don said the board may want to wait until there is a joint City Hall/Library levy after annexation is approved and the city becomes more populated.

6. Approval of February, March 12 & 19 Meeting Minutes
Cindi motioned that all minutes be approved, George seconded, all board members in favor.

7. Adoption of the Agenda
All agreed to remove "Consent Agenda" from future agendas. Not needed in our forum. It was decided to number agenda items in prioirity.

8. Adoption of Policies Document
Postponed for typo clean-up and decision on agenda item #10.

9. Adoption of Chapter 1.20 Procedural Rules (7 page document)
Meeting times were defined in the document. Cindi motioned that document be approved, George seconded, all members in favor. Cynthia will post on the Library Board website.

10 Fundraising by Friends of the Library
The Board would like the Friends to take ownership of any donations that are not added to the library collection and of any items withdrawn from the collection. The Library Board has invited the Friends of the Library organization to present a position at the next Board meeting about receiving these donations from the Board.

11. Grant Opportunities
Cynthia distributed a packet of grant opportunities to the board. Cindi will view the packet and remove any she would like to spearhead. Chris will receive them on Monday with the same task and pass on to another board member and so on. Each member will present their decisions at the next board meeting. The Board will work on and write the grants as a team.

12. Consent Agenda n/a

13. Announcements

• The Summer Reading Program was approved by all board members, Cindi motioned, Janet seconded, all in favor. The program will begin June 2 and run through August 20. Registration will be at the library, there will be weekly drawings, and watch the SRP webpage for details.
• The MACC PCN Grant was submitted 4/3/03 ahead of deadline and the outlook is favorable. This is a year-to-year grant and will need to be submitted again next April.
• Cynthia purchased 125 "easy reader" books for $300 as a gift in Cynthia's name from the Friends of the Library. They are labeled and awaiting processing in the library. Thank you Friends!

14. Adjournment. Next Meeting Dates May 21, 2003; tentative June 11, 2003

notetaker: Cynthia Peterson, Library Director