North Plains Public Library Library Board Meetings 2002-03, Sept. 17, 2003 Minutes Place: Jessie Mays Community Center Time: 7:00 pm

1. Call to Order

2. Flag Salute

3. Roll Call: Craig Edwards, Chair; Cindi Hirst, Vice-Chair; Janet Ford; Cynthia Peterson, Library Director. George Flanagan, excused.

4. Appearance of Interested Citizens: none present

5. Board Member Interviews: none scheduled

6. Approval of July 16 Meeting Minutes: all approved

7. Library Director & Mentors Report

Cynthia recommended under the board direction and after careful study, that in order to meet our goal of 10,000 items circulating each year, we will need a building of 2,000sf.

The library has checked out 3,072 items in the 7 months of operation.

• 59% children's materials
• 9% young adult materials
• 32% adult materials

The library staff has cataloged 203 videos and 1,892 books into the new ResourceMate library database. There are few collections remaining to be cataloged. Videos are already being checked out on the automated system.

8. Library Assistant position proposal

Cynthia presented the board with a drafted plan and job description of a Library Assistant position that could work 18 hours a week during open operating hours. Some discussion ensued regarding how the library is running without one person in charge to coordinate training, etc. It was originally hoped to gain a director that would have the time to occupy the space at all open hours. Unfortunately, no professional was available to work voluntarily.

The board will come prepared to discuss issues and questions that will arise during the presentation of the position to City Council on October 20th. Craig will put us on the agenda for that evening.

• What do we expect from the position?
• What are the goals for the Library Assistant?
• Cynthia will ask Don about money needed for worker's compensation, retirement and social security.

9. Circulation Desk Update

Cindi met with Blake and he approved of the plan Chris drafted, with one exception of some shelving that may be hazardous on one wall. Cynthia will help redesign this wall. The plan is ADA approved. Cindi is seeking out a local contractor to give an estimate on the work. This amount will then give us guidelines on what to ask as donations.

10. Grant Opportunities Update

Cindi is investigating possibilities with the Gates Foundation and Intel grants. She will meet with Tom about computer needs.

11. Announcements: none

12. Adjournment. Future Meeting Dates: Oct. 15, 2003; Nov. 19, 2003; Dec. 17, 2003

notetaker: Cynthia Peterson, Library Director

Link to Procedural Rules